Board of Education Meeting, 8.13.19


Minutes for the Regular Meeting of the Board of Education, Tuesday, August 13, 2019 6:30 p.m.

Board President, Kelly Gallagher, called the Regular Board of Education meeting to order at 6:33 p.m.

Members present: Kelly Gallagher, Stacie Haynes, Jay Deitchman, Liz Reed, Tim Green

Members absent: none

Also present: Theresa Carlin, Superintendent, Kimberly Matthews, Principal, Greg Beall, District Treasurer, Nicole Couse, Board Clerk, Shana Ritton, SUT Co-President, George Bonczek, Community Member, A.J. Hamill, Community Member, Jason Ritton, Community Member, Bev Barnett, Community Member, Mary Mulbury, Community Member, Pam Gergich, Community Member

Approve Minutes

Upon recommendation of the Superintendent, RESOLVED that the Board of Education approve the May 28, 2019 Board of Education Meeting Minutes.

Motion: Jay Deitchman; second, Stacie Haynes, vote 5-0


Kimberly Matthews, Principal, reported on the beginning of this school year:

  • Ms. Matthews was appointed Principal on August 1st and has met with several staff, the Athletic Director, Director of Special Education, the Co- Presidents of S.U.T. and the CSEA President.
  • She sent letters of introduction to the community, staff, parents and teachers extending an invitation to meet with her.
  • She is currently involved with plans for opening day as well as regular faculty meetings.
  • Today she served as administrator for the summer regents exams.
  • Superintendent Carlin announced that within a month, Kimberly will transition to her role in teacher observations PK – 12 General Education. Pam Barber, Director of Special Education, will conduct teacher observations in Special Education. They will switch roles for the second round of teacher observations. Ms. Carlin will conduct the third round for non-tenured teachers.
  • This year’s academic schedule includes independent study courses for some students. Because of some scheduling conflicts, these students will meet individually with teachers. Parents and students will be notified of this scheduling modification.

Greg Beall, District Treasurer reported on the end of year and the start of the new school year finances.

  • We have received 99% of our revenue and have realized some savings by not replacing teachers who have retired. The audit, currently in progress, will soon come to a close. The auditors will present the results at the October BOE Meeting.
  • As of today we are in a good place, financially. However things can change.
  • We requested the State audit our educational program. Since the Commissioner, to whom we made our request has left that position, Mr. Nick Savin, BOCES Superintendent, will now conduct a review of our Master Schedule.
  • Mr. Beall will prepare an informational report for our next Board meeting, explaining the changes in our equalization rate and the Star program rates. His presentation will include information on how a drop in property values and in the economy will be part of the formula used by the State to develop the new tax rate.
  • The Board suggested we inform members of the Town Board of this presentation so that they will have an opportunity to hear and understand how this process works.

Theresa Carlin, Superintendent, reported on the changes for the 2019-2020 school year:

  • Welcome Kimberly Matthews, the new principal.
  • Welcome to our new L.C.S.W., Ashley Warren
  • Ms. Carlin gave an update on our conversations with the Worcester C.S. Board of Ed.: State Dept. Grant was filed in July. We are hopeful to have a response by December.
  • There is the potential to be awarded $25,000 which would cover approximately half of the cost of a Merger study from start to finish. Tim Gonzales, W.C.S. Superintendent, and Ms. Carlin met to draft a joint letter from our Districts about our collaborative efforts. We want there to be consistent information so we are in the process of finalizing that communication which, upon completion, will be distributed to residents of both communities before our school year begins in September. At our last meeting with the Worcester B.O.E., on July 24th, we received information on what is involved in a Merger study. It was a very positive collaborative work session.
  • Fall athletics are underway. We will be offering Boys and Girls Soccer and Cross Country. There will be a parent meeting on Thursday. Athletics begin Monday, 8/19 for Varsity with Modified beginning Monday, 8/26.
  • With the resignation of a Driver/Cleaner, the decision has been made to hire only a driver.
  • To make the website ADA compliant, we would like to go through BOCES and choose a website template already created to keep the cost at approximately 12-15,000 this year and then a yearly maintenance fee.
  • Our Smart Schools Money will be used for Chromebooks and Presentation boards.
  • Members of the Board are reminded that our annual Board Retreat is scheduled for August 19 and 20​th​ from 5:00 – 9:00 p.m. with a focus on instruction and goals for 2019-2020.
  • Our District Safety Plan is on our website; our building plan is not. This has to be updated and approved annually and sent to NYS.
  • In your packets:
    • Bus Inspection System Operator Profile Report. – 100% pass rate this year. The State average is 95%
    • Opening Day agendas for September 3 and 4 include presentations by Faith Tiemann on Diversity – Suzanne Swantak – and NYS Police active shooter program.
    • Our school year begins for students on Thursday, September 5th

Public Comment


Approve June 2019 Treasurer’s Reports

Motion: Tim Green; second, Jay Deitchman


The Board then reviewed items concerning Operations & Finance

  • Student Activity Account Report – June 2019
  • NYS Department of Transportation Inspection results for Schenevus Central School District during the 18-19 school year was at a 100% passing rate.
  • Updated Facility Use Application

Old Business


New Business

Business Items:

On the recommendation of the superintendent, RESOLVED that the Board of Education approve the following:

  1. Special education program service recommendations from the Committee on Special Education.
  2. RESOLVED, that the Board of Education of the Schenevus Central School District hereby designates the Superintendent of Schools to review and render final determinations with respect to residency, in accordance with 8 NYCRR 100.2(y). This resolution shall be effective immediately and shall continue unless revoked at a later date by the Board of Education.
  3. Excess equipment for disposal
    1. 2001 Ford F550 Dump truck – VIN# 1FDAF57F21EC24395
    2. 2003 Chevrolet Astro Van – VIN# 1GNEL19X13B133465
    3. 1999 Toro Groundsmaster Serial# 86672
    4. Manitowoc ice maker ID# 2014021
    5. Marquette AC arc welder ID# 20190110
    6. Beverage Air milk cooler ID# 000370
    7. Beverage Air milk cooler ID# 000369
    8. Fischer Piano ID# 20140048
    9. Kawai Piano ID# 20140047
  4. Contract with Leonard Bus Sales Inc for Managed Bus Maintenance
    1. This maintenance agreement is written to provide labor only to the district to accommodate the maintenance, repairs, and DOT inspections, as requested, not to exceed $29,485.17 annually.

Motion: Jay Deitchman; second, Tim Green, vote 5-0

Personnel Items

On the recommendation of the superintendent, RESOLVED that the Board of Education approve the following:

  1. Appoint Tracy Odell as a substitute aide for the summer Basic Life Skills program, retroactively, for the period July 15 through August 20, 2019 (Monday – Thursday) at the contractual rate.
  2. Accept the resignation of Melissa Gregory from the position of Special Education Teacher effective August 31, 2019.
  3. Appoint Kelley Jones to the position of Special Education Teacher for a ​4-yearprobationary period of September 1, 2019 – June 30​, 2023​, at the current contractual rate.
  4. Appoint Scott Wolstenholme to the position of Bus Driver as of 9/1/2019 at the contractual rate.
  5. Appoint Sarah Mellor to the position of Licensed Teacher Assistant for a ​4-yearprobationary period September 1, 2019 – June 30​, 2023​, at the current contractual rate.
  6. Accept the resignation of Sue Chase from the position of Bus Driver/Cleaner effective September 6, 2019.
  7. Appoint Anthony Loehr to the position of Bus Driver as of 9/1/2019 at the contractual rate.
  8. Appoint the following Coaches for the Fall Sports season.
    1. Chris Weston for Varsity Boys Soccer
    2. Dan Whiteman for Modified Boys Soccer
    3. Paris Matteo for Varsity Girls Soccer – pending fingerprints
    4. Katie Darling for Modified Girls Soccer
    5. Heather Henderson for Cross Country
  9. Appoint Brenda Carvin to the position of Food Service Worker as of 9/1/2019 at the contractual rate, pending fingerprints.
  10. 10.Accept the resignation of Jill Gravelin from the position of Licensed Teaching Assistant effective September 2, 2019.

Motion: Stacie Haynes; second, Jay Deitchman, vote 5-0

Administrative Items

On the recommendation of the superintendent, RESOLVED that the Board of Education approve the following:

  1. 2019-2020 District Wide Safety Plan
  2. 2019-2020 Building Level Emergency Response Plan

Motion: Liz Reed; second, Jay Deitchman, vote 5-0

Jay Deitchman made a motion at 8:02 p.m. to convene to executive session to discuss personnel issues, second, Stacie Haynes; vote 5-0.

The Board returned to regular session at 9:21 p.m.

Having no further business before the Board, Jay Deitchman made a motion to adjourn at 9:22p.m. second, Liz Reed, vote 5-0.

Respectfully Submitted Nicole Couse, District Clerk