Board of Education Meeting, 9.17.19

Schenevus Central School District Board of Education

Minutes for the Regular Meeting of the Board of Education, Tuesday, September 17, 2019 6:30 p.m.

Board President, Kelly Gallagher, called the Board of Education meeting to order at 6:33 p.m.

Members present: Kelly Gallagher, Stacie Haynes, Jay Deitchman, Liz Reed, Tim Green

Members absent: none

Also present: Theresa Carlin, Superintendent, Kimberly Matthews, Principal, Pamela McGovern, Director of Special Education, Greg Beall, District Treasurer, Deb Geci, Deputy Treasurer, Janet Kitchens, Community Member, Jim Butler, GMU Clay Target Club, Pat McBrearty, Hartwick Rod & Gun Club, Bev Barnett, Community Member, Mary Mulbury, Community Member, Kris Spranger, Parent/Community Member

Approve Minutes

Upon recommendation of the Superintendent, RESOLVED that the Board of Education approve the August 13, 2019 Board of Education Meeting Minutes.

Motion: Jay Deitchman, second, Tim Green, vote 5-0

Reports

Kimberly Matthews, Principal, reported on the Class Course Enrollment data for the 2019-20 school year:

  • The report included Primary School Enrollment and Number of sections per grade level.
  • It then looked at each of the courses in the Middle High School, highlighting the enrollment and sections for each.

Mrs. Matthews also provided a report on Goal Setting and Progress.
She visited classrooms and offered feedback to staff with regards to feeling valued and valuing others. Offered positive and supportive feedback to staff, based on what she observed.
Student impact of the growth mindset model was very positive.
Mrs. Matthews used a tool to analyze what students and teachers look like in the classroom.
She also has plans to establish a proposal for a team to develop a committee to evaluate the information.
She is excited to be here.

Pam McGovern (formerly Barber), Director of Special Education, presented a departmental breakdown of expenditures vs budgeted amounts. She highlighted the changes and shifts of students to different programs.
As of today, the district has an increase of 1 unbudgeted BOCES spot at approximately $50,000/year. One student evolved out of the Springbrook program to attend the BOCES program.
Any additional changes or movements into the district in the Special Education Department will provoke a need to hire additional staff.
Main staff changed included a shift in grade levels.
3 additions Aides were required to staff the new special education needs. These needs were not known during budget preparation time.
Kelly Gallagher inquired as to the intake assessment at the time of a new student arriving at the district, with an IEP from another district. After 4 weeks, the placement is re-evaluated. The new environment needs to be addressed and evaluated in line with the IEP and a student assessment.

A commitment was made by Ms. Carlin to review the changes and report on the Special Ed. Expenditures each month.

Mrs. McGovern provided her report on goals of the Special Ed. Department.
The main goal is to lead the student towards independence. Has created an evaluation tool to review the development of the student, pulling back on the Teacher Aide input.

Grow and Glow feedback forms are being utilized.

Trying to operate on a team approach in the classroom, PM has requested feedback on how the current setup in the classroom is working, and what needs tweaking?
PM has also started to work with an ELA consultant, grades K-3 will be the target grade levels.

Greg Beall, District Treasurer reported on School Taxes, and what factors impact a district’s capacity to raise taxes and generate higher revenues, and how that specifically relates to Schenevus CSD.

  • The information which is used to calculate need and aid at the State level, is historic, consequently, it does not necessarily relate well to the current situation at the district level.
  • The ability of a school district to raise taxes is dependent upon the wealth rations. New construction and new industry impact the tax base growth factor. Reduced property value indicies also impact the tax rates.
  • Every dollar used to reduce debt service has to also reduce taxes.
  • The State will not consider “bailing out” the district until all non-mandated courses and offerings have been eliminated.
  • If the district continues to use reserves to offset the loss of revenue, this will lead to greater deficits in the future as it is lost revenue, which causes a rapid downcycle.
  • The loss in gross income is a result of residents leaving the district, retiring, and/or remaining on fixed incomes. Higher income residents are not moving to the district.
  • The result is that the district does not have the income available/capacity to generate the necessary revenue to support the status quo in the school district.
  • Other neighboring districts have other industries (healthcare, education, tourism) to support their revenues and rising expenses.
  • Unless a major employer moves into the district, the future does not look positive.
  • We still bear the responsibility to educate the students, in spite of the difficulties.

Theresa Carlin, Superintendent, reported on the beginning of the 2019-2020 school year:

  • Great start to the school year.
  • Recognized the excellent student population. This is evident to all new staff.
  • Our Smart Schools order of Chromebooks and Presentation boards has been process and received. We will be reimbursed by NYS, once the reimbursement request has been submitted. These monies are lost if not utilized. This has allowed the district to purchase new Chromebooks for all students.
  • There have been many staff changes over the summer, with many new positions, in addition to new hires to meet mandates. 3 LTAs resigned in 2018-19, replaced all 3.
  • Kindergarten enrollment fell significantly over prior years, which allowed for just 1 section in 2019-20.
  • Long term sub has been hired to cover study halls.
  • Social Studies teacher (to replace B. Shimansky) hiring represents saving, comes with many years of experience. Has never worked in a district other than Sidney CSD. Has a mentor to guide him through Schenevus.
  • Tom Hunt taking over Joe Bomba’s position, has much valuable experience in the district.
  • Joe Bomba will be consulting as needed, to assist with the transition. Trial year so that he can assess whether or not this position is a feasible option for him and the district.
  • SUT MOA has been submitted for approval and ratification, which outlines a 1 year extension on their current contract. Thank you to the teachers for agreeing to a fiscally responsible contract.
  • Also have official withdrawal from NY44 Health Plan Trust.
  • Thanks to Stacie Hayes’ initiative – We are now engaging in more eco-friendly products in the kitchen. Eliminating the styrofoam, and introducing environmentally safe trays for breakfast. $1100/year to make the switch to eco-friendly trays.
  • Building Use cost to be approved.
  • Joint play with Worcester has been a positive experience so far.

Public Comment

Janet Kitchens gave a presentation of the High School Trap League. Looking to recognize it as an Academic sport. Fastest growing sport, since 2001. It is a National League for grades 6-12. It provides an opportunity for students to learn how to shoot clay targets, and can eventually compete nationally. Held in the Spring, starting with 2-3 weeks of practice, it is a 5-week competition, the season can last up to 12 weeks. The registration process starts soon, and the deadline is January 2020. Coaches must be NYS certified and approved by the BOE.

Other districts who are currently participating/offering this program are GMU and Cicero. The cost per student is estimated between $250-300, depending upon fundraising/sponsors. Other districts who are currently evaluating the program are Laurens, Unadilla Valley, Owen D. Young, and Richfield Springs. 90 other schools in the state are participating. The idea is that it is a school sponsored team, but transportation will be provided by parents. https://www.usaclaytarget.com

Approve July 2019 Treasurer’s Reports

Upon recommendation of the Superintendent, RESOLVED that the Board of Education approved the July 2019 Treasurer’s Report.

Motion: Tim Green; second, Jay Deitchman, vote 5-0

Review

The Board then reviewed items concerning Operations & Finance

  • Student Activity Account Report – July 2019 & August 2019

The Board then review items concerning Teaching & Learning

  • Beds Day Enrollment Summary

The Board then reviewed items concerning Correspondence

  • Invitation to the CAAC School Board Institute “How can the Rural School Application help us Advocate for our Rural Schools?” on October 7th, 5:30-8pm at SUNY Oneonta

Old Business

None

New Business

Business Items

On the recommendation of the superintendent, RESOLVED that the Board of Education approved the following:

  1. Special education program service recommendations from the Committee on Special Education.
  2. SCSD School & Library Tax and Warrant for the 2019-20 school year – signatures required
  3. Building Use Application for use of the Schenevus School District Facility to take effect September 18, 2019
  4. Accept a donation from Amy Bliss for the 2019-2020 school year to be determined by math department for needs related to math curriculum and development.
  5. Accept final bids from online auction in the amount of $12,955

Motion: Jay Deitchman; second, Tim Green, vote 5-0

Personnel Items

On the recommendation of the superintendent, RESOLVED that the Board of Education approved the following:

  1. Appoint Stephanie Lincoln to the position of Teacher Aide retroactively starting on September 3, 2019 at the contractual rate.
  2. Appoint Kimberly White to the position of Teachers Aide retroactively starting on September 3, 2019 at the contractual rate.
  3. Appoint Amanda Carimando to the position of Teachers Aide retroactively starting on September 3, 2019 at the contractual rate.
  4. Appoint Krystal Utter to the position of Teachers Aide retroactively starting on September 3, 2019 at the contractual rate.
  5. Appoint Amy Sulas to the position of Teacher Aide retroactively starting on September 11, 2019 at the contractual rate.
  6. Appoint Beth Spooner to the position of Substitute Teacher Aide at the contractual rate and Substitute Teacher at the non-certified daily rate retroactively starting on September 3, 2019.
  7. Appoint Taylor Biro to the position of Substitute Teacher at the non-certified daily rate and Substitute Teacher Aide at the contractual rate as of September 18, 2019.
  8. Appoint Haley VanAuken to the position of Substitute Teacher at the non-certified daily rate and Substitute Teacher Aide at the contractual rate as of September 18, 2019.
  9. Appoint Deb McMullen to the position of Permanent Long Term Substitute for the 2019-2020 school year at the certified rate of the SUT Contract starting September 3, 2019.
  10. Appoint Stacy Sinstack to the stipend position of mentor to Ashley Warren, LSMW, for the 2019-2020 school year at the contractual rate.
  11. Appoint Montana Kelman to the stipend position of mentor to Erica Ylitalo, Instrumental Music Teacher, for the 2019-2020 school year at the contractual rate.
  12. Patricia Biegel to the stipend positions of Scorebook Basketball, Timer, Shot Clock for the 2019-2020 school year at the contractual base rate starting August 28, 2019
  13. Appoint Rebeca Whiteman to the stipend position of Freshman Co-Advisor for the 2019-2020 School year at the contractual rate.
  14. Appoint Michele Competiello to the stipend position of Freshman Co-Advisor for the 2019-2020 School year at the contractual rate.
  15. Appoint Robert Hoepker to the stipend position of Night Cleaner Supervisor as of September 5th for the 2019-2020 school year at the contractual rate.
  16. Appoint Robert Hoepker to the stipend position of Transportation Scheduler as of September 5th for the 2019-2020 school year at the contractual rate.
  17. Appoint Erica Ylitalo to the stipend position of Instrumental Group Director for the 2019-2020 school year at the contractual base rate.
  18. Appoint Erica Ylitalo to the stipend position of Marching Band Director for the 2019-2020 school year at the contractual base rate.
  19. Accept the resignation of Brian Shimansky with regret from the position of 7-12 Social Studies Teacher as of September 13, 2019.
  20. Appoint Steve Hornung to the position of Long Term Substitute as 7-12 Social Studies Teacher starting September 16, 2019 – June 30, 2020 at the contractual salary rate.
  21. Accept the resignation of Harrison Boyle with regret from the position of Building Maintenance Mechanic/Bus Driver as of October 31, 2019.
  22. Approve Head Building Maintenance Mechanic – Head Bus Driver contract for the period of September 18, 2019 – June 30, 2020 – signature required
  23. Appoint Thomas Hunt to the position of Head Building Maintenance Mechanic – Head Bus Driver at the contractual rate starting September 18, 2019.
  24. Appoint Kimberly Matthews as Lead APPR Evaluator, Pam Barber and Theresa Carlin as Independent APPR Evaluators for the 2019-2020 school year.
  25. Approve Kimberly Matthews to be the DASA Coordinator for the 2019-2020 school year.
  26. Approve Sue Chase to the position of Substitute Bus Driver as of September 18, 2019 at the contractual rate.
  27. Appoint Matt Gregory to the stipend position of mentor to Steve Hornung, Social Studies Teacher, for the 2019-2020 school year at the contractual rate.
  28. Item #28 was asked to be removed for a separate vote.
  29. Ratify the MOA dated 9/16/2019 between Schenevus Central School and SUT, for an extension on current contract for the period of July 1, 2014 to June 30, 2020.

Motion: Jay Deitchman; second, Stacie Haynes, vote 5-0

28. Appoint Joe Bomba as a consultant at an hourly rate of $40.00 on an as needed basis.

Motion: Jay Deitchman; second, Stacie Haynes, vote 4-1

Jay Deitchman will not be in attendance at the October BOE meeting.

Jay Deitchman made a motion at 8:45 p.m. to convene to executive session to discuss personnel issues, second, Stacie Haynes; vote 5-0.

The Board returned to regular session at 10:29 p.m.

Having no further business before the Board, Liz Reed made a motion to adjourn at 10:30 p.m., second, Stacie Haynes, vote 5-0.

Respectfully submitted, Theresa Carlin, Deputy District Clerk