Organizational BOE Meeting Minutes, 7.2.19


Minutes for the Annual Organizational Meeting of the Board of Education- Wednesday, July 2, 2019 6:30 p.m.

Board of Education District Clerk, Nicole Couse, called the Board of Education meeting to order at 6:30 p.m.

Pledge of Allegiance

Members present: Kelly Gallagher, Stacie Haynes, Liz Reed, Jay Deitchman, Timothy Green

Members absent: NONE

Also present: Theresa Carlin, Superintendent, Nicole Couse, Board Clerk, Pam Barber, Director of Special Education, Erica Ylitalo, Newly appointed Teacher, Montana Kelman, Teacher, Matt Levine, Guest, Shana Ritton, SUT Co-President, Kathleen Walke, Teacher, Jason Ritton, Community Member, Bev Barnett, Community Member, Timothy Walke, Community Member, Doug Gulotty, Community Member, Kathi Fredette, Community Member, Teresa Kibbe, Community Member, James Kelman, Community Member

District Clerk Administered the Oath to newly elected Trustees, Timothy Green

Election of Officers

  • b. Nomination for President
    1. 1. Nomination for Dr. Kelly Gallagher by Stacie Haynes passed 4-1
    2. 2. The Oath was administered to Dr. Kelly Gallagher President of the Board of Education
  • c. Nomination for Vice President
    1. 1. Nomination for Stacie Haynes by Liz Reed passed 4-1
    2. 2. The Oath was administered to Stacie Haynes, Vice President of the Board of Education
  • d. The Oath was administered to all other Board officers

Meeting was now led by newly appointed President, Dr. Kelly Gallagher.

Board Appointments

  1. Superintendent – Theresa Carlin
  2. District Clerk – Nicole Couse
  3. Deputy Clerk – Theresa Carlin
  4. District Treasurer – Greg Beall Per the Board Agreement
  5. Deputy Treasurer – Heather Gockel
  6. Deputy Treasurer – Deb Geci
  7. Tax Collector – April Neske, Stipend – Per Contract
  8. Internal Claims Auditor – Theresa Mellor

The Oath will be administered to the above people at a later date

Motion: Jay Deitchman; second, Timothy Green, vote 5-0

Other appointments

  1. Physician – AO Fox Memorial Hospital/Southeastern Otsego Health Center/Bassett Hospital
  2. Attorney – Hogan, Sarzynski, Lynch, Dewind & Gregory LLP
  3. Census Enumerator – (none for 2019-20)
  4. Student Activities Treasurer – Tracy Odell, Stipend Per Contract
  5. Attendance Officer – Rebecca Whiteman
  6. External Auditors – The Bonadio Group
  7. Records Management Officer – Nicole Couse
  8. Asbestos (LEA) Designee – Joseph Bomba
  9. Toxic Substance Administrator – Joseph Bomba
  10. Purchasing Agent – Theresa Carlin
  11. Appoint Collection Agency – Community Bank, N.A.
  12. Dignity for All Students Act (DASA) Coordinator – Pam Barber
  13. Authorize Superintendent to certify payrolls
  14. Petty Cash fund custodian – Nicole Couse
  15. Establish Petty Cash fund of $100 with District Clerk as custodian
  16. CSE & CPSE Committee
    • Parent Member: TBD
    • Parent of Child: parent of the child
    • Regular Education Teacher: Rotating, must be teacher of the child or designee
    • Evaluator: (CPSE) Rotating, evaluator of initial referral, Springbrook or Otsego County
    • Special Education Teacher: Tim Smith, CSE/CPSE, Monica Sheremeta, CSE/CPSE, Jayme Bentley CSE/CPSE, Alma Prior, CSE/CPSE, Athena Frost CSE/CPSE, Melissa Gregory CSE/CPSE
    • Early Intervention Professional: Rotating, and only if child is classified prior to age 3
    • School District Representative: Pam Barber
    • School Psychologist: Linda LoGallo
    • CSE/CPSE Chairperson: Pam Barber
    • Municipality Representative: TBD
  17. Schenevus Intervention Team – Pam Barber, Chair; RTI teacher, classroom teacher, counselor, and special education teacher

Motion: Jay Deitchman; second, Stacie Haynes, vote 5-0

Official Designations

  • b. Designation of Banks:
    • 1. Community Bank, N.A.
      • 1. General
      • 2. Trust & Agency
      • 3. Payroll
      • 4. School Lunch receipts
      • 5. Federal Funds
  • c. Designation of Banks for Deposit:
    • 1. Community Bank, N.A.
  • d. Designation of Meeting Dates & Times (see attached)
  • e. Official Newspaper – The Daily Star

Motion: Jay Deitchman; second, Liz Reed, vote 5-0


  • b. Rate of Mileage – IRS Rate
  • c. Attendance of Board of Education, Treasurer, Principal, Superintendent to attend National, State, County and Local conferences, workshops and institutes with expenses.
  • d. As authorized by Superintendent: expenses of faculty and staff to attend conferences within budgetary allotments.
  • e. Superintendent to apply for Grants in Aid
  • f. Budget Transfers over $5,000 require Board of Education approval
  • g. Authorization to establish a Petty Cash fund not to exceed $100
  • h. Substitute daily rate
    • 1. Uncertified Teacher daily rate of $90.00 unless an increase minimum wage exceeds amount.
    • 2. Certified Teacher daily rate of $100.00
    • 3. Non-Instructional substitute per CSEA Contract

Motion: Stacie Haynes; second, Jay Dietchman, vote 5-0

Authorize Bonding of Personnel

  • b. $3,000,000 coverage for all staff per Policy Coverage (attached)

Motion: Jay Deitchman; second, Stacie Haynes, vote 5-0

Other Items

  • b. Reaffirm Investment Policy
  • c. Approve 12-month employee holiday schedule (attached)
  • d. Approve the district’s continuation in the Breakfast, Lunch and Special Milk Programs for the 2019-2020 school year
  • e. Board of Education 2019-2020 Committee Appointments
    • Budget & Audit: full Board; Jay Deitchman and Tim Green as alternate, Chairperson
    • Operations & Finance: Liz Reed and Stacie Haynes. Kelly Gallagher as alternate
    • Teaching & Learning: Stacie Haynes and Kelly Gallagher
    • Policy: Stacie Haynes and Tim Green
    • Budget Advisory: Jay Deitchman and Liz Reed
    • Labor Management: Kelly Gallagher and Tim Green
    • Board of Education 2018-2019 Committee Appointments
      • Operations & Finance: Liz Reed and Stacie Haynes
      • Teaching & Learning: Jay Deitchman and Kathryn Fredette
      • Budget & Audit: Full Board (Jay Deitchman, Chairperson)
  • f. Approve Professional Development Plan for 2019-20 school year

Motion: Jay Deitchman; second, Timothy Green, vote 5-0

  • a. Reaffirm all Policies, Regulations and Code of Ethics in effect during the previous year
  • Vote 4-0-1

At this time the Regular Board of Education Meeting will commence

Minutes for the Regular Meeting of the Board of Education immediately following the Organizational Meeting, Tuesday, July 2, 2019

The Board reviewed the Additions to the Agenda

Approve Minutes

Upon recommendation of the Superintendent, RESOLVED that the Board of Education approve the Minutes of the June 11, 2019 Board of Education Meeting. ​Motion: Jay Deitchman; second, Stacie Haynes, vote 5-0


The Director of Special Education, Pam Barber, reported:

  • The year-end ceremonies of PK and Kindergarten Graduation, Honors Banquet, Elementary Moving Up Day, Class Night and Graduation were a great success. Our Summer Program will begin on July 1 . Fifteen students are eligible, however only nine will be attending. One student will be at the BOCES Summer Program and one at the Springbrook Program. Melissa Leonard, Dean of Students, and Stacey Sinstack, Guidance Counselor, are creating the 2019-2020 Master Schedule.

The Superintendent’s Report, Theresa Carlin informed the Board:

  • It has been decided to send home 2019-2000 calendars, including all required notifications and scheduled events, rather than a newsletter this year.
  • Ms. Carlin welcomed Mr. Green as a new Board member and congratulated Kelly Gallagher and Stacie Haynes who will serve as Board President and Vice President.
  • Ms. Carlin stated that the Spin Up Advanced Aid Funds of $500,000 were reviewed; some changes have been made and, she invited those with questions to contact her.
  • The conversation on applying for a merger study grant continues. The cost of a merger study is approximately $50,000. We may receive a grant of $25,000, but there is no guarantee and it may not be until December before we receive it. To date, nothing is final.
  • A rumor has been circulating that Schenevus C.S. athletes would be required to sit out for 1 year if tuitioned out to another school. In our case this is not true because if we tuition out our 7-12 students, we would no longer have sports at Schenevus C.S. If Schenevus C.S. offers a sports program, and a student chooses to tuition to another school…then, yes, he/she would have to sit for 1 year.
  • Staff updates. It has been decided to leave the special education position vacant. We will have only one kindergarten class next year. And, the possibility of using one teacher for Special Ed and RTI in the middle school is also being considered.
  • Interview committees have been created to interview a social worker. If we are unable to find one, we may have to consider hiring another guidance counselor. We had 30 applicants for the instrumental music teacher position and have offered the position to Erica Ylitalo. Members of the committee were very impressed when they observed her teaching a class on the last day of school.
  • Melissa Leonard will soon be leaving for Worcester C.S. We began our search for a new principal, have interviewed, and are currently in negotiations with, a candidate. The Board will schedule a special meeting to accept Ms. Leonard’s resignation and to appoint the new Principal.
  • Montana Kelman is eligible for tenure in September.
  • We are aware that the NY-44 health care consortium has become financially unstable. The District has been negotiating with both unions. An agreement has been reached with CSEA; they have signed a MOA to leave NY-44, agreed to go to a higher deductible health insurance plan, and to extend their current contract for one more year. Negotiations with NYSUT, the teachers’ union, ended on June 30. No agreement was met, the deadline for their letter of intent to withdraw from NY-44 has passed and we are currently at impasse. Beginning July 1, 2020, all school staff, except teachers, will be going with a new insurance.

Public Comment

Doug Gulotty spoke favorably on the decision to eliminate a custodial position. He asked if a decision has been made to seek a candidate for Director of Facilities 1, 2, or 3 from a recently released list of qualified candidates. Ms. Carlin stated a decision has not been made at this time.

Montana Kelman addressed the Board. She and Andy Odell, music director at Worcester C.S., have proposed the idea of involving students from both schools in a drama production this year. All costs will be paid with monies from the Drama Department funds in both schools. Auditions will be scheduled in both schools September 9 – 12 from 7:00 p.m. – 8:30 p.m. Final cast selections will be made by a committee representing both schools. If necessary, Schenevus can provide student transport from our school to Worcester C.S., but parents will be responsible for transportation home. The proposed dates for this production will be Nov. 7 – 9 at Schenevus C.S. and Nov. 14 – 17 at Worcester C.S. Ms. Kelman and Mr. Odell have already introduced this idea to students and have received a lot of positive feedback. At the end of the presentation, the Board commended Montana and Andy for their initiative; and agreed that this is a great idea.

Approve May 2019 Treasurer’s Reports

Upon recommendation of the Superintendent, RESOLVED that the Board of Education approved the May 2019 Treasurer’s Report and the following budget transfers.

  • $5000 from budget code A5510.450 to A2110.450
  • $1000 from Budget Code A2810-450 to A211-450

Motion: Jay Deitchman; second, Stacie Haynes , vote 5-0


  • Operations & Finance: ​Ben Maslona, CIPMA, Municipal Advisor, Vice-President of Fiscal Advisors &Marketing, Inc. presented the financial report on the capital project just completed. He distributed copies to the Board. (attached)
  • Teaching & Learning: ​Montana Kelman and Andy Odell, music director at Worcester C.S., have proposed the idea of involving students from both schools in a drama production this year.

Old Business


New Business

Business Items:

On the recommendation of the superintendent, RESOLVED that the Board of Education approved the following:

  1. Special education program service recommendations from the Committee on Special Education.
  2. Award Milk and Milk products bid to HP Hood LLC for the 2019-2020 school year.
  3. Award Ice Cream bid to Hershey Creamery Co. for the 2019-2020 school year.
  4. Award Bread bid to Bimbo Bakeries USA for the 2019-2020 school year.
  5. The Schenevus Central School District Board of Education authorizes the Superintendent to apply for a reorganization feasibility study grant from the NYS Department of State for the purpose of analyzing a reorganization with the Worcester Central School District. Schenevus Central school intends to enter into a feasibility study with the Worcester Central School District for the sole purpose of determining if a future merger between both districts is feasible.
  6. Approve the surplus, attached list, of books to remove from the library.
  7. Award Solid Waste Disposal Bid to Casella Waste Mtg. at $2,640.00

Motion: Stacie Haynes; second, Jay Deitchman , vote 5-0

Personnel Items

On the recommendation of the superintendent, RESOLVED that the Board of Education approved the following:

  • 3. 2019 – 2020 Extra Curricular Club/Classroom Advisors (see attached) Per Contract.
  • 4. Appoint Erica Ylitalo to the position K-12 Music Teacher for a 4-year probationary period of September 1, 2019 – June 30, 2023, for a salary​ of $41,113.
  • 5. An amended letter of retirement for Anthony Loehr from original date of July 5,2019 to a new date of retirement as of September 1, 2019
  • 6. Accept the resignation of Sheila Henn from the position of Food Service Worker as of August 31, 2019.
  • 7. Ratify the MOA with CSEA Local 1000, AFSCME for an extension on current contract for the period of July 1, 2018 to June 30, 2022.

Motion: Stacie Haynes; second, Jay Deitchman , vote 5-0

  1. A stipend in the amount of $6,000. be paid to Treasurer Greg Beall, as compensation for the additional support (outside of the contractual agreement) that he will be providing our district in the2019-2020 school year. The stipend will be paid in 12 monthly installments. vote 5-0
  2. Montana Kelman for Tenure in the position as K-12 Music Teacher as of September 1, 2019. vote 5-0

Administrative Items


At 8:20 the Board took a few minutes to acknowledge Montana Kelman’s hard work, leadership and dedication to her music students. To celebrate her tenure, Board President, Kelly Gallagher, presented Montana with a bouquet of flowers. The Board then welcomed Erica Ylitallo, our newly appointed instrumental music teacher, and presented both teachers with a beautifully decorated cake.

Stacie Haynes had another commitment this evening and left at 8:20 p.m.

Jay Deitchman made a motion at 8:25 p.m. to convene to executive session to discuss personnel and the status of negotiations. Second, Liz Reed; vote 5-0.

The Board returned to regular session at 9:51p.m. Having no further business before the Board, Liz Reed made a motion to adjourn at 9:52p.m; second, Jay Deitchman, vote 4-0.

Respectfully Submitted Nicole Couse, District Clerk